Canadian Encyclopedia Fonds Finding Aid

Series Listing

1. President's Files.-- 1974-1987.-- 2 m of textual records.
Scope and Content

Mel Hurtig, President and owner of Hurtig Publishers, was the individual responsible for dreaming up the idea of producing a Canadian Encyclopedia, and the mover and shaker behind getting funding and support for the project. As a well-respected member of Canada's publishing industry, he was able to attract attention and draw support from across the country for his encyclopedia project. The files in this series are from Mel Hurtig's personal project binders, and provide a complete over-view of the encyclopedia project. The records, detailed and varied, suggest at the planning and organization required to move such a large project through the planning, implementing, and production stages. The files are in excellent physical condition.

Mel Hurtig's files were originally kept in binders, and organized and numbered by topic. Original order was restored in this series as almost all of the files were originally assigned a letter corresponding to a specific Canadian Encyclopedia subject area. There were 32 different topics assigned the files, ranging from the organization and development of the project to specific production concerns. There is information related to fundraising for the proposed encyclopedia, as well as correspondence files, financial records, publicity clippings, procedures and style manual, reports, and technical areas concerning design and specifications concerns, project insurance, and sales and distribution of the encyclopedia.

The series title is based on the contents of the records. A file listing follows.

1.1. Mel Hurtig's Files
1.1.1. Organization and Development
Box Folder Title & Description Date
1 1 "Organization and Development". Contract with Alberta Government; implementation plans; short-term investment guidelines; article list procedures; accounting procedures; faculty club membership; long distance call procedures. 1980
1 2 "Organization and Development". Purpose; article list guidelines for contributors; contributors' payment; manuscript deadlines; editorial schedule; printing production schedule; specifications. 1980-1983
1 3 "Organization and Development". Systems; production schedule; critical path; systems flow chart; goals and objectives. 1981
1 4 "Organization and Development". Personnel matters: benefits and working conditions, expenses, position descriptions; organization chart; abbreviations; editorial office procedures; background for New Canadian Encyclopedia Publishing :Ltd. 1981-1982
1.1.2. Encyclopedia After 1985 - 2nd Edition
Box Folder Title & Description Date
1 5 "Encyclopedia After 1985". Information Centre proposal and related correspondence. 1981-1982
1 6 "Encyclopedia After 1985". Second Edition: memo and correspondence, re: potential revised edition of encyclopedia. 1983-1984
1 7 "Encyclopedia After 1985". Correspondence; proposal for a second edition of the encyclopedia. 1984
1.1.3. Consultants, Contributors and Staff
Box Folder Title & Description Date
1 8 "Consultants, Contributors and Staff". National Advisory Board concept; meeting minutes, and related correspondence and memoranda. 1980-1982
1 9 "Consultants, Contributors and Staff". Lists of consultants by province and alphabetically. 1983
1 9A "Consultants, Contributors and Staff". Lists of late contributors, index of contributors and article titles, and related correspondence. 1983-1984
1 10 "Consultants, Contributors and Staff." Correspondence, re: complementary encyclopedias, draft letters to editors, advisory board; list of national advisors; staff list; pamphlet. 1985
1 11 Correspondence with potential contributors; Report of the Commission on Canadian Studies: To Know Ourselves by Dr. T.H.B. Symons. 1976, 1979-1980
1 12 Correspondence and memos related to the National Advisory Board. 1979-1980
1 13 Frank McGuire - Curriculum vitae and correspondence with. 1980
1 14 Advertisements for editor-in-chief position; resume of and correspondence with Diana Palting. 1980
1 15 Lists of consultants; position descriptions; political article list; lists of contributors. 1981
1 16 Folio article about the Encyclopedia; correspondence with consultants; report of Harald Bohne. 1981
1 17 (Restricted) Correspondence and memoranda re: proposed changes; complaints of Sandra Monteath towards Frank McGuire; welcoming participants to project; addresses of advisors. 1981
1 18 (Restricted) Letter from Bryan Andrekson, Barristers and Solicitors re: Sandra Monteath wrongful dismissal case. 1982
1 19 Draft of letter for National Advisers' honorariums; position description; memos; correspondence; staff directory. 1982
1 20 Draft letter for progress report; correspondence expressing appreciation for work. 1983
1.1.4. Encyclopedia Contracts (Legal)
Box Folder Title & Description Date
1 21 Financial: Dunwoody and Company Chartered Accountants - correspondence; copy of court decision: McGraw-Hill Ryerson Ltd. v. the Queen. 1979
1 22 Incorporation and Legal: Certificate of incorporation; letter from Bryan Andrekson Barristers and Solicitors; Memorandum of Association of New Canadian Encyclopedia Publishing Ltd. 1979
1 23 Incorporation and Legal: Correspondence from Bryan Andrekson Barristers and Solicitors, re: continuation, copies of by-laws (1 and 2), two share certificates. 1979-1983
1 24 Financial: Dunwoody and Company Chartered Accountants - New Canadian Encyclopedia Publishing Ltd. financial statements (preliminary and final), and related correspondence. 1982
1 25 Incorporation and Legal: Correspondence and minutes from Bryan Andrekson Barristers and Solicitors. 1983
1 26 Financial: Dunwoody and Company Chartered Accountants - Correspondence and New Canadian Encyclopedia Publishing Ltd. financial statements. 1983
1 27 Incorporation and Legal: Correspondence from Bryan Andrekson Barristers and Solicitors, re: amalgamation of Hurtig Publishers Ltd. and New Canadian Encyclopedia Publishing Ltd. 1984
1 28 Financial: Dunwoody and Company Chartered Accountants - New Canadian Encyclopedia Publishing Ltd. financial statements (preliminary and final). 1984
1 29 Financial: Dunwoody and Company Chartered Accountants - New Canadian Encyclopedia Publishing Ltd. financial statements; memoranda. 1984
1 30 Financial: Employee incentives and bonuses - notes. [1984-1985]
1.1.5. Encyclopedia - Clippings
Box Folder Title & Description Date
1 31 "Clippings". Articles and news clippings about encyclopedias; list of one volume encyclopedias; directory of U.S. publishers; excerpts from Encyclopedia Britannica. 1957-1967, 1975-1981
1 32 "Clippings". News clippings about the Canadian Encyclopedia. 1976-1980, 1982
1 33 "Clippings". News clippings about the Canadian Encyclopedia. 1983
1 34 "Clippings". News clippings about the Canadian Encyclopedia; "Innovation and the Universities" by Harry E. Gunning. 1984
1 35 "Clippings". News clippings about the Canadian Encyclopedia; Horizon publication. 1985
1.1.6. Encyclopedia - Correspondence
Box Folder Title & Description Date
1 36 Canada Council finding - Correspondence with Tim Porteous and others. 1975
1 37 Organization and Budget of Encyclopedia - Correspondence with Morris Wolfe. 1975
1 38 Correspondence and briefs, re: Canada Council support; learning; Materials Development plan. 1975
1 39 Correspondence and notes related to the Towards a Canadian Encyclopedia document, and requests for funding from premiers, etc. 1976
1 40 Correspondence with John Evans (University of Toronto president), Ivon Owen, Morris Wolfe (editors), re: support for encyclopedia publishing project. 1976
1 41 Correspondence with T.H. Best Printing Co. Ltd., re: projected cost for printing. 1976
1 42 Correspondence re: support and endorsement for encyclopedia from various sources; Canada Council Negotiated Grants Section Budget Guide. 1976
1 43 Correspondence re: Canada Council consideration; publication of French language edition; advertisement for New Columbia Encyclopedia. 1976
1 44 Correspondence re: potential funding and interest for encyclopedia with Canada Council, Alberta Culture, etc. 1976-1979
Box Folder Title & Description Date
2 1 Correspondence related to proposals for encyclopedia. December 12, 1978
2 2 Correspondence related to the initial organization of encyclopedia. October-December, 1979
2 3 Correspondence and memoranda concerning the establishment and announcement of New Canadian Encyclopedia. 1978-1980
2 4 Correspondence concerning the progress of encyclopedia. 1980
2 5 Correspondence about encyclopedia articles, employee evaluations, agendas, etc. January-Dec., 1981
2 6 Correspondence and memoranda related to financial statements, Reader's Digest, etc. January-March, 1982
2 7 Correspondence concerning expenses; requests for information and responses; letters of support, etc. March 1982-Jan. 1983
2 8 Correspondence requesting information about encyclopedia, and responses. Jan. 1983-Jan. 1984
2 9 Correspondence related to requesting permission to use quotations from various people in publicity campaign for encyclopedia. Nov. 1983-February 1984
2 10 Correspondence - Orders for encyclopedias and letters requesting information; responses. January-June, 1984
2 11 Correspondence - Letters of congratulations for completion of encyclopedia; letters requesting information; responses. March-July, 1985
2 12 Correspondence - Early orders and requests for information about encyclopedia content, etc. 1980-1983
2 13 Correspondence - Encyclopedia orders, information requests, complaints, etc. March - Nov. 1984
2 14 Correspondence - Encyclopedia orders; requests for information; notes of congratulations. Nov.-Dec., 1984
2 15 Correspondence - Encyclopedia orders and requests for information, encyclopedia price, etc. Dec. 1984-July 1985
2 16 Correspondence - Encyclopedia orders, requests for information; notes of congratulations. January 1985
1.1.7. Encyclopedia Design and Specifications
Box Folder Title & Description Date
2 17 Design and Specifications - Correspondence and memoranda concerning office rental, schedules, and design details. 1982-1985
2 18 Design and Specifications - Separations and colour houses. 1983
2 19 Design and Specifications - Slipcase: correspondence with Fielder-Ontario Paper Box Company, etc. 1983-1984
2 20 Design and Specifications - correspondence and memoranda, re: specification changes for preparation and printing, binding, slipcase, finished sets, packaging and shipping cartons; production schedule. 1983-1984
2 21 Design and Specifications - Cardboard carton: correspondence concerning artwork and related carton costs. 1983-1985
2 22 Design and Specifications - Cloth: memoranda and correspondence with Columbia Finishing Mills concerning linen for encyclopedias, price lists, etc. 1983-1985
2 23 Design and Specifications - Type: price quotations and samples of print. May 1984
2 24 Design and Specifications - Spine design: memoranda and foil pull chart. 1984
2 25 Design and Specifications - End papers: Memoranda and correspondence related to the design and costs of end papers. 1984
2 26 Design and Specifications - Memoranda and correspondence concerning orders, shipping for printing supplies, etc. August 1984-May 1985
2 27 Old Design - Correspondence and memoranda concerning price quotations, type samples and format. 1975-1979
2 28 Old Design - Memoranda and meeting information about design specifications. 1980-1982
2 29 Old Design - Memoranda and correspondence, re: binding, packaging, etc. 1981-1983
2 30 Old Design - Memos and correspondence, re: exterior design of encyclopedia, cloth, slipcases, colour, cardboard cartons, artwork, etc. Includes linen samples. 1982-1983
2 31 Old Design - Memoranda and correspondence, re: design specifications, quantities, etc. 1982-1983
2 32 Old Design - Memoranda and correspondence, re: slipcases, end papers, etc. June 1982-Jan. 1984
2 33 Old Design - Diagrams for encyclopedia design and correspondence related to packaging and other details. 1982-1984
2 34 Old Design - Memoranda and correspondence, re: linen. 1983
1.1.8. Encyclopedia Design and Specifications
Box Folder Title & Description Date
2 35 Editorial - Memoranda, correspondence, and reports related to length of material, proofreading, etc. 1983-1984
2 36 Editorial - Memoranda and correspondence related to illustrations, graphs, photographs, maps, captions; list of artwork. 1983-1984
2 37 Editorial - Index: Related correspondence and samples. 1983
Box Folder Title & Description Date
3 1 Editorial - Proofreading memoranda. 1983
3 2 Editorial - Schedules for editing, proofreading, typesetting; progress reports; word distribution chart; related correspondence. 1983-1984
3 3 Editorial - Carlotta Lemieux: Correspondence related to freelance editing work for encyclopedia. 1983-1984
3 4 Editorial - Memoranda and correspondence, re: alterations; complaints about exclusion of contributions; memorandum of agreement, etc. 1983-1985
3 5 Editorial - Copies of forward and preface for encyclopedia. [1984]
3 6 Editorial - Front of the Book: memoranda and correspondence re: credit text, colophon, copyright page, acknowledgements, etc. 1984
3 7 Editorial - Editors' reports and goal; related correspondence and memoranda. 1980-1981
3 8 Editorial - Editorial reports including editorial progress report, and report on state of commissioning; monthly reports; meeting minutes; and correspondence. 1982
3 9 Editorial - Monthly reports; manuscript status reports; minutes and related correspondence. Jan.-Oct. 1983
3 10 Editorial - Freelance editing: related correspondence and memoranda. 1982-1983
3 11 Editorial - Samples of Encyclopedia articles complete with editing comments. [1982]
3 12 Editorial - Illustrations: correspondence and memoranda concerning artwork, photographs, captions, credits, and format. 1983-1984
3 13 Editorial - Maps: list of maps, and description of different types of maps. 1983
3 14 Editorial - Style: Guides to general style and usage; abbreviations. 1983
3 15 Editorial - Miscellaneous: Memoranda and correspondence concerning length, samples, acknowledgement page, etc. 1983
3 16 Editorial - Memoranda and correspondence. 1983
3 17 Editorial - Memoranda and correspondence concerning reports, editing, and goals. 1982
3 18 Editorial - Advertisement for reference books; letters concerning an editorial published in Alberta Report. 1983
3 19 Editorial - Correspondence, re: reports, schedules, etc. 1983
3 20 Editorial - Memoranda and correspondence, re: editing the index. 1983
3 21 Editorial - Memoranda and correspondence, re: galleys, editing, etc. 1983
3 22 Editorial - Memoranda and correspondence, re: illustrations, photographs, slides and maps. 1983
3 23 Editorial - Memoranda and correspondence, re: acknowledgements and preliminary pages. 1983
3 24 Editorial - Memoranda and correspondence, re: corrections, format, and preliminary pages. 1983
3 25 Editorial - Memoranda and correspondence, re: commissioning of articles, payment, etc. 1984
3 26 Editorial - Memoranda and correspondence, re: encyclopedia articles. 1984
1.1.9. Encyclopedia - Free and Complimentary Copies
Box Folder Title & Description Date
3 27 Memoranda and correspondence, re: copies for schools and libraries; statistics for numbers of school in each province, etc. 1980-1984
3 28 Contract papers relating to free encyclopedia copies for schools, libraries, etc. 1982
3 29 Memoranda and correspondence related to libraries; provincial library statistics. 1983-1984
3 30 Memoranda and correspondence, re: Independent schools; statistics for independent schools in each province. 1983-1984
3 31 Memoranda and correspondence extending thanks from Mel Hurtig, etc. 1983-1985
3 32 Diplomatic posts abroad - Business directory of Canadian trade representation abroad. 1984
3 33 Complimentary lists and related memoranda and correspondence. 1984-1985
3 34 Ibid. 1984-1985
3 35 Memoranda and correspondence concerning encyclopedia copies for schools; shipping instructions, etc. 1985
3 36 A letter from Peter Lougheed for insertion in encyclopedia; memo about review sets. [1985]
1.1.10. French Edition
Box Folder Title & Description Date
3 37 French Edition - Memoranda and correspondence with Bruno Buloto, Michel de la Chepeliere, and others, re: French edition, bankruptcy. 1981-1983
3 38 French Edition - Contract memoranda and correspondence. 1983-1984
3 39 French Edition - Contracts. Includes meeting minutes and correspondence with Bruno Buloto, Vice-President Stanke, and Bryan Andrekson, Barristers and Solicitors. 1983-1984
3 40 French Edition - Memo about orders. 1984
3 41 French Edition - Related memoranda, correspondence; and news clippings. 1984-1985
1.1.11. Fund Raising
Box Folder Title & Description Date
3 42 Fund Raising - Draft of fund raising letter; correspondence, pamphlet, and miscellaneous papers. 1981
3 43 Fund Raising - News clippings about banks; correspondence with Sister Catherine Wallace, Chairman of Atlantic Provinces Higher Education Commission. 1981
3 44 Fund Raising - Correspondence with Harry Gunning concerning his position as fund raiser. 1981-1983
3 45 Fund Raising - Correspondence concerning corporate presentations of encyclopedia; corporate sponsorship; a column by Alan Fotheringham, etc. 1981-1983
Box Folder Title & Description Date
4 1 Fund Raising - Ottawa Enterprise Development - Correspondence and an application to the Enterprise Development Program. 1982
4 2 Fund Raising - News clippings. 1983
4 3 Fund Raising - Foundations. Correspondence and related imprint. 1982-1983
1.1.12. Mail Order
Box Folder Title & Description Date
4 4 Grolier - Correspondence. 1980-1981
4 5 Reader's Digest Association - Correspondence related to marketing and promotion of encyclopedia. 1981-1982
4 6 Memoranda and correspondence, re: mail rights. 1981-1982
4 7 World Book - Memoranda. 1982
4 8 Correspondence related to the mail order sales of encyclopedias. 1982-1984
1.1.13. Miscellaneous: Memos and Correspondence
Box Folder Title & Description Date
4 9 Canada Council - Memoranda and correspondence; application to Canada Council. 1976
4 10 Encyclopedia correspondence; report on the public access information system. 1979-1980
4 11 Correspondence and memoranda, re: automation; historical editor position, etc. 1980
4 12 Correspondence, re: advice from Random House, Columbia, McGraw-Hill; position descriptions; employment conditions, etc. 1980
4 13 Organization chart for computing/printing services; New Canadian Encyclopedia Publishing; insurance proposal; information about support systems requirements. 1980
4 14 Memoranda and correspondence, re: name of encyclopedia; appointment of positions; notes. 1980
4 15 (Restricted) Memoranda re: keyboarding; dismissal of Sandra Monteath and related court documents. 1981
4 16 Memoranda, notes and a letter concerning signing authority. 1981, 1984
1.1.14. Reports
Box Folder Title & Description Date
4 17 Annual Reports - Related correspondence, copies of reports; summaries of goals. 1981-1985
4 18 Monthly Reports and five-year budget plan. The monthly reports were submitted to Alberta Culture. 1980-1985
4 19 Monthly Reports - Letter to John Patrick Gillese, Director Film and Literary Arts Branch, Alberta Culture; monthly reports; press release; outline of conceptual approach to development. May 1980
4 20 Monthly Reports - Letter to John Patrick Gillese; monthly report; organization chart; implementation plans; position descriptions; guidelines for consultants. June 1980
4 21 Monthly Reports - Letter to John Patrick Gillese; monthly report. July 1980
4 22 Monthly Reports - Letter and monthly report. August 1980
4 23 Monthly Reports - As above. September 1980
4 24 Monthly Reports - As above. October 1980
4 25 Monthly Reports - Letter; monthly report; news article. November 1980
4 26 Monthly Reports - Letter; monthly reports; subject list and divisions; memorandum of agreement with contributor; directives to consultants. December 1980-March 1981
4 27 Monthly Reports - Letter; monthly report. July 1981
4 28 Monthly Reports - Submitted to John Patrick Gillese. 1981-1982
4 29 Monthly Reports - As above. 1983-1984
4 30 Reports - Executive Committee meeting minutes. October 8, 1980
4 31 Reports - Schedules. Includes a summary of goals. 1982-1983
1.1.15. Sales and Distribution
Box Folder Title & Description Date
4 32 Miscellaneous; article about the Academic American Encyclopedia. 1980
4 33 Contributors and Consultants - Memoranda and correspondence; trust account information. 1982-1984
4 34 Advanced sales; correspondence including congratulations and encyclopedia orders. 1982-1984
4 35 University of Calgary Alumni Affairs - Correspondence and memoranda. 1982-1984
4 36 Correspondence with other institutions and government departments concerning encyclopedia sales and distribution. 1982-1984
4 37 American Express, Master Card, Chargex - Correspondence, agreements and applications for affiliation. 1983
4 38 University of Toronto - Memoranda and correspondence with the University of Toronto Bookstore and Alumni Affairs office. 1983-1984
4 39 University of Alberta - Memoranda and correspondence with Alumni Affairs office. 1983-1984
4 40 Alberta Teachers' Association - Memoranda and correspondence concerning the offer of encyclopedias for school libraries. 1983-1984
4 41 Special offers - Memoranda and advertisements. 1984
4 42 University of British Columbia - Memoranda and correspondence with the Alumni Association. 1984
4 43 Canadian Commercial Bank - Memoranda and correspondence, re: offer to employees. 1984
4 44 Terms - Memoranda concerning sales and discounts. 1984
4 45 Sales and distribution - Memoranda and correspondence. 1984
4 46 Term - Memoranda, correspondence, and receipts related to the term deposit, encyclopedia sales, etc. 1982-1984
4 47 Salesmen - Correspondence, re: marketing of encyclopedia. 1984-1985
4 48 Contributors and consultants - Correspondence and memoranda concerning trust account, payment, etc. 1984-1985
4 49 Sales and distribution - Orders. 1985
1.1.16. Non-Deposit Advances Retail and Wholesale Sales
Box Folder Title & Description Date
4 50 The Bay - Memoranda and correspondence concerning orders. 1982-1985
4 51 Eaton's - Memoranda and correspondence concerning orders. 1982-1985
4 52 Canadian Booksellers' Association - Memoranda and correspondence concerning orders. 1983-1985
4 53 Classic Books - Memoranda and correspondence concerning orders. 1983-1985
4 54 W.H. Smith Books - Memoranda and correspondence concerning orders. 1983-1985
4 55 Bookstore orders - Related correspondence and memoranda; distribution information. 1984
4 56 Coles Books - Memoranda and correspondence concerning orders. 1984-1985
4 57 Book Stores - Memoranda and correspondence concerning orders. 1984-1985
4 58 Wholesalers - Memoranda and correspondence concerning wholesale accounts. 1984-1985
4 59 Mainland Magazine - Memoranda and correspondence concerning orders. 1985
4 60 Woodwards - Memoranda and correspondence concerning orders. 1985
4 61 Shipments - List of shipments from Ottawa; correspondence about orders and shipping arrangements. 1985
1.1.17. Export Sales
Box Folder Title & Description Date
5 1 W.H. Smith Books - Customer account statements and invoices. 1982-1983
5 2 W.H. Smith Books - Correspondence, customer account statements and invoices. 1983-1984
5 3 W.H. Smith Books - Remittance advice notices, invoices and correspondence. 1983-1984
5 4 W.H. Smith Books - Memoranda and correspondence related to unacknowledged invoices. 1983-1985
5 5 W.H. Smith Books - Correspondence, customer account statements and invoices. 1984
5 6 W.H. Smith Books - Remittance advice notices and invoices. 1984-1985
5 7 W.H. Smith Books - Invoices. 1984-1985
5 8 Correspondence, re: charge back sheets; customer account statements, and invoices. 1984-1985
5 9 Memoranda and correspondence with Maruzen Book Purchasing; pamphlets and information related to foreign sales of Canadian Encyclopedia. 1984-1985
5 10 W.H. Smith Books - Invoices. 1984-1985
1.1.18. Sales
Box Folder Title & Description Date
5 11 Article about the Board of Commerce Act; correspondence about trust account, etc. 1981-1984
5 12 "Foreign Government Representation in Canada 1982". 1982
5 13 Sales chart; correspondence concerning sales and commissions; article. 1982-1983
5 14 Memoranda and correspondence, re: sales, funds, etc. 1982-1983
5 15 Advance sales chart; article about the Academic American Encyclopedia; and correspondence concerning meetings, sales, and general information. 1982-1983
5 16 Memoranda, re: funds, term deposit chart, receipts, etc. 1983-1984
1.1.19. Deposits
Box Folder Title & Description Date
5 17 Memoranda and notes concerning receipts, deposit reconciliation, etc. April - May 1984
5 18 Deposits - Memoranda. May-August 1984
5 19 Deposits - Memoranda and receipts. Sept. - Dec. 1984
5 20 Deposits - Memoranda and receipts. 1984-1985
5 21 Deposits - Memoranda and receipts. June-July 1985
5 22 Deposits - Memoranda and receipts. August 1985
5 23 Deposits - Memoranda and receipts. Sept.-Dec. 1985
1.1.20. Encyclopedia - Southam Inc.
Box Folder Title & Description Date
5 24 Southam/Hurtig Printing Agreement - Correspondence. 1981-1982
5 25 Southam Newspapers - Correspondence about advertising rates. 1983
Box Folder Title & Description Date
6 1 Southam/Hurtig Printing Agreement- Related correspondence and memoranda. 1983
6 2 Globe and Mail - Correspondence. 1983-1984
6 3 Torstar Corporation - Correspondence. 1983-1984
1.1.21. Encyclopedia - University of Alberta
Box Folder Title & Description Date
6 4 President Myer Horowitz - Correspondence, re: agreement with University of Alberta. 1979
6 5 Agreement with University of Alberta - Related correspondence. 1980
6 6 Agreement with University of Alberta - Drafts of agreement for space for encyclopedia staff; memoranda. 1980-1981
6 7 Memoranda and correspondence, re: donation of cultural property, agreements with University, Revenue Canada pamphlet, etc. 1983
6 8 Memoranda and correspondence, re: advance sales to University staff. 1982-1983
6 9 Evaluation of encyclopedia archival material and donation arrangements; resume' for Stanley D. Hanson, archival appraiser. 1984
6 10 Excerpts from Folio; correspondence with various members of the University community; memoranda. 1985
1.1.22. Financial
Box Folder Title & Description Date
6 11 Budget projections - Correspondence and memoranda. 1976-1979
6 12 Budget projections - Correspondence and memoranda. 1979-1980
6 13 Expenditures - Correspondence and memoranda. 1980-1981
6 14 Financial statements, projections and expenditures - Correspondence and memoranda. 1980-1982
6 15 Financial statements, budget projections and correspondence with Dunwoody Accountants. 1980-1986
6 16 Lease agreement, budget projections and related correspondence. 1981-1985
6 17 Projection and printing quotations; cash flow projection. 1981, 1985
6 18 Lease agreement, budget, investment, advance sales, and related correspondence. 1982-1983
6 19 Budget projections and price quotations. 1982-1983
6 20 Revenue projections, budget, prices and related correspondence. 1982-1983
6 21 Cash flow charts, revenue projection charts and related correspondence and memoranda. 1983
6 22 Trust account, financial statements, costs, and related correspondence. 1984-1985
6 23 Fixed asset schedule for New Canadian Encyclopedia Publishing Ltd. 1980-1983
6 24 Frank McGuire - Contract highlights, expenses, and related correspondence and memoranda. 1982-1983
6 25 Illustrations - Costs and budget information. 1982-1983
6 26 Banks and Investments - Financial statements and correspondence. 1982-1985
6 27 McGuire Budgets - Correspondence, financial projections, financial statements, budget adjustments, etc. 1982-1985
6 28 Monthly financial statements - Correspondence and summaries. 1983-1985
6 29 Publishing Revenue - Notes and charts tracking revenue from Encyclopedia sales. 1984
6 30 Publishing Costs - Memoranda and correspondence with Ronald-Federated, re: costs, budget, cash flow, etc. 1984
6 31 Memoranda and correspondence, re: expenses; sales of first edition. 1984-1985
1.1.23. Encyclopedia - Government of Canada
Box Folder Title & Description Date
6 32 Canada Council - Correspondence with Tim Porteous, Acting Director Canada Council, re: proposed encyclopedia. 1975-1979
6 33 Government of Canada - Miscellaneous correspondence and memoranda. 1981-1983
6 34 Secretary of State Contract - National Program of Support for Canadian Studies Guide 1981-1984; news release; correspondence. 1981-1982
6 35 Proposal for Government of Canada to purchase 20,000 sets of encyclopedias; correspondence with Secretary of State, various senators and Members of Parliament; list of consultants. 1982-1983
6 36 Dispersal - Correspondence concerning the selling and distribution of encyclopedias to the Government of Canada. 1982-1985
6 37 Contract - Invoices for shipment of encyclopedia to Secretary of State Department; contract between Hurtig Publishers and Secretary of State; related correspondence, memoranda and encyclopedia orders. 1982-1984
6 38 Purchase of French copies of encyclopedia - Related correspondence. 1983
6 39 Government of Canada - DOC grant information. 1983
6 40 Memoranda and correspondence, re:purchase of encyclopedias by Hurtig from Secretary of State; storage; issue over Horizon Canada masthead, etc. 1985
6 41 Governor General Jeanne Sauve' - Correspondence with her secretaries concerning the presentation of encyclopedia by Peter Lougheed and Mary LeMessurier on July 1st. 1985
6 42 Horizon Canada - Memo regarding the Minister's involvement with encyclopedia. 1985
1.1.24. Insurance
Box Folder Title & Description Date
6 43 Diamond Agencies Ltd. - Correspondence and notes. 1974
6 44 Diamond Agencies Ltd. - Correspondence and notes. 1975-1976
6 45 Diamond Agencies Ltd. - Correspondence and notes. 1976
6 46 Diamond Agencies Ltd. - Correspondence and notes. 1977
6 47 Diamond Agencies Ltd. and Cecil W.R. Blackburn Insurance Agency Ltd. - Correspondence and notes. 1978
6 48 Diamond Agencies Ltd. - Correspondence and notes. 1979
Box Folder Title & Description Date
7 1 Diamond Agencies Ltd. - Correspondence and notes. 1980
7 2 Diamond Agencies Ltd. - Correspondence; commercial property floater form; notes on insurance comparisons. 1980-1981
7 3 Diamond Agencies Ltd. - Correspondence; policy forms, etc. 1982
7 4 Commercial Union Assurance declarations; correspondence, memoranda and notes. 1983
7 5 Diamond Agencies Ltd. and Fireman's Fund Insurance Company - Correspondence; corporate policy. 1983
7 6 Correspondence with Imperial Life Company, Diamond Agencies Ltd. and others. 1984
7 7 Diamond Agencies Ltd. - Correspondence; policies. 1984
7 8 Correspondence from Diamond Agencies Ltd., Canadian Commercial Bank, and Manulife Insurance Company. 1985
7 9 Laurentian Pacific Insurance Company - Insurance policy forms. 1984-1985
7 10 Imperial Life Company - Correspondence. 1986
7 11 Diamond Agencies Ltd. - Correspondence. 1986
7 12 Imperial Life Company - Correspondence. 1988
1.1.25. Encyclopedia Entries
Box Folder Title & Description Date
7 13 List of health topics. 1983
7 14 Maps - Memoranda, list. 1983
7 15 Biographies - Index. 1984
7 16 Illustrations - Preliminary list. [1984]
7 17 Article list - Biography index. 1984
7 18 Quick index; word distribution charts; galleys; entries on book publishing, interest, organized crime, Canadian elite; and related correspondence. 1984
7 19 Quick index. 1984
7 20 Encyclopedia subjects - List of subjects; summary of word distribution. 1981
7 21 Encyclopedia subjects - Topic breakdowns A-B. 1980
7 22 Encyclopedia subjects - Topic breakdowns C-E. 1980
7 23 Encyclopedia subjects - Topic breakdowns F-H. 1980
7 24 Encyclopedia subjects - Topic breakdowns I-K. 1980
7 25 Encyclopedia subjects - Topic breakdowns L-M. 1980
7 26 Encyclopedia subjects - Topic breakdowns N-Q. 1980
7 27 Encyclopedia subjects - Topic breakdowns R-S. 1980
7 28 Encyclopedia subjects - Topic breakdowns T-Z. 1980
1.1.26. Encyclopedia - Government of Alberta
Box Folder Title & Description Date
7 29 Additional funds - Correspondence and memoranda, re: corporate funding; interest on Alberta government grant. 1980-1983
7 30 Government Guarantee - Application for Alberta guaranteed loan; information and correspondence related to loan. 1983
7 31 Miscellaneous correspondence and memoranda with Alberta Culture and other government departments. 1983-1985
7 32 Acknowledgement and recognition of Alberta government support of encyclopedia project. 1984
7 33 Alberta Culture - Memoranda, correspondence and invoices. 1985
1.1.27. Nova Corporation
Box Folder Title & Description Date
8 1 Nova Corporation - Correspondence, re: gift support. 1982
8 2 Nova Corporation - Correspondence, memoranda, and press release. 1983-1984
8 3 Nova Corporation - Correspondence, memoranda, notes, orders, and acknowledgement of gifts. 1984
8 4 Nova Corporation - Correspondence. 1985
1.1.28. Encyclopedia Britannica
Box Folder Title & Description Date
8 5 Encyclopedia Britannica - Correspondence and notes. 1982
8 6 Encyclopedia Britannica - Correspondence; drafts of agreement between Encyclopedia Britannica and Hurtig Publishers; notes; memoranda. 1983
8 7 Encyclopedia Britannica - Memo. 1983
8 8 Encyclopedia Britannica - Money received: Records of $500 received from Encyclopedia Britannica. 1983
8 9 Encyclopedia Britannica - Production: memoranda and telegrams. 1983
8 10 Encyclopedia Britannica - Correspondence; legal advice from Bryan Andrekson; press releases. 1983-1984
8 11 Encyclopedia Britannica - Contract. Includes correspondence, drafts of agreement between Encyclopedia Britannica and Hurtig Publishers relating to the sale of sets of the Canadian Encyclopedia. 1983-1984
8 12 Encyclopedia Britannica - Cost to Encyclopedia Britannica - Related correspondence and memoranda. 1983-1985
8 13 Encyclopedia Britannica - World Sales: correspondence. 1984
8 14 Encyclopedia Britannica - Sale of Canadian books published by Hurtig Publisher - correspondence. 1984
8 15 Encyclopedia Britannica - Correspondence and memoranda. 1984-1985
8 16 Encyclopedia Britannica - Correspondence, memoranda and advertisements. 1985
8 17 Encyclopedia Britannica - Invoices. 1985
8 18 Encyclopedia Britannica - Memoranda and correspondence. 1985
8 19 Encyclopedia Britannica - Correspondence and advertisements. 1985
1.1.29. Encyclopedia Production
Box Folder Title & Description Date
8 20 Administration - Agenda for staff meeting; objectives. 1980
8 21 Benefits and working conditions - Conditions of employment. [1980]
8 22 Expenses - Policies. 1980
8 23 Position descriptions - Senior editors, assistants to editors, accounting clerk. [1980]
8 24 Organization charts - Executive Committee. 1980-1981
8 25 Editorial office procedures and editorial planning. [1980]
8 26 Background: Preamble; principles and form; notes on single-volume encyclopedia and compiling an article list; research notes. [1980]
8 27 Purpose. [1980]
8 28 Guidelines for preparation of A-list. [1980]
8 29 Guidelines for consultants. [1980]
8 30 National advisors; Guidelines for contributors. [1980]
8 31 Manuscript deadlines and editorial schedule - Relevant documents; information to be carried on VISI card. [1980]
8 32 Specifications - Format recommendations; illustrations; projections. 1980
8 33 Systems requirements. [1980]
8 34 Production schedule and critical path - Implementation plan for A-list, systems, preliminary specifications, and printing production schedule. 1980-1981, 1984-1985
8 35 Systems flow chart - Editorial procedures. [1980]
8 36 Goals and objectives; long distance calls policy. 1980-1981
8 37 Print and binding contracts - Final contract with Ronald-Federated Western Limited; contract between City of Edmonton and Bulletin Commercial Printers Limited, 1978-1982. 1978-1984
8 38 Fielder-Ontario Paper Box Company - Correspondence. 1983
8 39 Slip case - Memo, re: size. 1984
8 40 Ronald-Federated Western Limited - Correspondence. 1984
8 41 Production costs - Price-related memoranda and correspondence. 1983-1987
8 42 Production schedule - Billing, typesetting and assembly schedule. 1984
8 43 Ronald-Federated Western Limited - Miscellaneous correspondence. 1984
8 44 Insurance - Correspondence with Diamond Agencies, Reliable Life, Guthrie-Keilty-Bickerstaff Ltd., etc. 1984-1985
8 45 Binding, Packaging, Printing - Related correspondence. 1984-1985
8 46 Production - Correspondence and memoranda, re: orders, insurance, supplies, copyright, and editing. 1984-1985
8 47 Production - Memoranda and procedures related to typesetting, illustrations, and cartography. 1983-1985
8 48 Production - Preliminaries and monthly schedule editing. Includes sample layouts for preliminary pages. 1983-1985
8 49 Production - Miscellaneous correspondence with Mel Hurtig and Frank McGuire; schedules. 1984-1985
Box Folder Title & Description Date
9 1 Production specifications. 1983-1985
1.1.30. Production - Printing
Box Folder Title & Description Date
9 2 Agreement between Hurtig Publishers and printer; correspondence with legal counsel; specifications for production. 1982-1984
9 3 Southam Murray Printing- Projected prices and information, re: publishing of Canadian Encyclopedia. 1983
9 4 T.H. Best Printing Company Limited and Ronalds-Federated Limited - Prices and information. 1983-1987
9 5 Ronalds Western Printing Limited - Correspondence and memoranda. 1983-1987
9 6 "Ronalds-Glen Hyatt" - Specification changes outlined in correspondence with Ronalds-Federated Limited, re: final printing quantities, cash flow, etc. 1984
9 7 "Ronalds-Glen Hyatt" - Specification changes outlined in correspondence with Ronalds-Federated Limited. 1985
9 8 "Ronalds-Glen Hyatt" - Specification changes in correspondence with Ronalds Federated Limited, re: quantity, artwork, etc. 1985
1.1.31. Editorial Procedures and Style Manual
Box Folder Title & Description Date
9 9 Editorial Procedures and Style Manual - Section I: Parts of encyclopedia, article formats, manuscript and directives to contributors, manuscript movement, editing, and proofreading. 1981
9 10 Editorial Procedures and Style Manual - Section II: General style and usage, spelling and distinctive treatment of words, punctuation, alphabetical arrangement, index, illustrations, captions, legends, bibliographies and further readings, abbreviations, and tables. 1981
1.1.32. Electronics
Box Folder Title & Description Date
9 11 Electronics - Infomart overview; news clipping; advertisements; correspondence with various electronics corporations. 1981-1984
9 12 Electronics - Infoglobe/Informart. Correspondence and news clippings. 1981-1984
9 13 Electronics - Government. Correspondence with government departments; Ontario Ministry of Education call for computer-based learning materials; proposal to Task Force on Service to the Public and New Canadian Encyclopedia Publishing Ltd.; news clippings; proposal; correspondence with IDON Corporation. 1982-1984
9 14 Electronics - GEM Corporation. Correspondence and news clippings. 1984
9 15 Electronics - IDON Corporation. Correspondence; news clippings; Formative Evaluation Plan for Exemplary Software. 1984
9 16 Electronics - Sony of Canada Ltd. Correspondence and memoranda. 1984
9 17 Electronics - Q.L. Systems. Correspondence; agreement with Q.L. Systems and Hurtig Publishers for database. 1984-1985
9 18 Electronics - Meridian Technologies Inc. Correspondence concerning packaging of encyclopedia database; license agreement between Hurtig Publishers and ESP Educational Software Products Inc.; Meridian Annual Report 1985; Educational Software Catalogue. 1985
9 19 Electronics - Marketing of encyclopedia in on-line form; development of game based on encyclopedia; proposal for Canadian flora and fauna videodisc/microcomputer database. 1985
1.1.33. Mel Hurtig - Tabbed Files
Box Folder Title & Description Date
9 20 Finances - Profit sharing; financial summary review; budget review; Mel Hurtig March/83 quarterly report. 1980-1984
9 21 Finances - Banking; supplementary budget - Alberta Government; budgets. 1982-1985
9 22 Finances - First edition deficit; 1984-1985 budget; TCE trust account. 1984-1985
9 23 Planning meeting - Minutes and attachments. August 18, 1983
9 24 Mel Hurtig - Correspondence, memoranda, and reports. 1983-1985
Box Folder Title & Description Date
10 1 Editor-in-Chief- Applications, resumes, and related correspondence. Includes correspondence, proposals and information about an electronic edition of The Canadian Encyclopedia on-line. 1979-1980, 1984-1985
10 2 Applications: Editors, Editors/Writers, and Researchers/Writers. Includes memos and reviews of other encyclopedias. 1975-1984
10 3 The Canadian Encyclopedia Procedures Manual - Tabbed entries. Includes a talk to library science class; background information; talk to cabinet. 1980, 1981
10 4 Social Science: Health - Article list and comments. Annotations provided by Mel Hurtig. June 1981
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